Hvac Preventive Maintenance Agreement Template

Disclaimer

The provided document is intended solely as a general example for scheduling and maintenance planning of heating, ventilation, and air conditioning systems. It does not constitute contractual or legal advice and should not be relied upon without consulting a qualified technician or service provider specializing in HVAC systems. Regulations and standards may vary depending on jurisdiction, so modifications might be necessary to ensure compliance with local requirements. The use of this sample is the user’s sole responsibility, and we accept no liability for any errors, omissions, or consequences resulting from its application without professional review.

This sample document demonstrates a preventive maintenance agreement for HVAC systems. Slight modifications may be necessary to tailor it to specific circumstances and applicable regulations.

HVAC Preventive Maintenance Agreement Sample

Parties Involved:

Service Provider: ABC HVAC Services
Address: 789 Service Lane, Boston, MA 02110

Client: XYZ Property Management
Address: 456 Elm Street, Boston, MA 02111

Description of Equipment:

The HVAC systems located at 456 Elm Street, Boston, MA 02111, including heating, ventilation, and air conditioning units, thermostats, and related components, as detailed in Appendix A.

Service Schedule and Terms:

The provider agrees to perform preventive maintenance services twice per year, with scheduled visits in the spring and fall, beginning on ___________________. The client shall provide access to the premises during agreed-upon times.

Fees and Payment:

The client agrees to pay the service provider the amount of $__________ per visit, payable upon receipt of invoice. Additional repairs or parts will be billed separately after prior approval.

Responsibilities of the Parties:

The service provider shall perform services in accordance with industry standards and applicable safety regulations. The client shall ensure access to all systems and notify the provider of any issues prior to scheduled visits.

Governing Law:

This agreement shall be governed by the laws of the Commonwealth of Massachusetts. Disputes shall be resolved in the courts of Suffolk County.

Additional Provisions:

• Any modifications to this agreement must be made in writing and signed by both parties.
• Service visits may be rescheduled with at least 48 hours’ notice, except in emergencies.
• Warranty or liability limitations are detailed in Appendix B.

Boston, ______________________